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20-10-2019

How to File ISF? A Simple Guide to Nail Your Security Filing!

The advancement of transportation has gradually torn down international boundaries. Different countries are putting more emphasis on border security, and it is important for importers and exporters to complete the necessary security filing processes.

The Customs and Border Protection (CBP) of the United States came up with the Importer Security Filing requirement, demanding that containerized cargo submit information for security purposes. It is important to know that US-bound and transit cargos are required to submit different data elements. US-bound cargo is required to submit 10 data elements (ISF-10) while transit cargo only needs 5 (ISF-5).

To submit your ISF perfectly, you simply have to follow 3 steps:

Step 1. Prepare the information required for ISF (with full list of items)
Step 2. Look for a certified software partner and file your ISF
Step 3. Follow up on your ISF status

Every filing process requires collecting information. Importers or their agents must first collect the necessary information from different parties prior to the actual filing.

Step 1. Prepare the information required for ISF

Step 1 of ISF filing: collect the information required for ISF

10 Information items to be submitted for ISF-10 no later than 24 hours prior to lading

  • Manufacturer (name and address)
  • Seller (name and address)
  • Buyer (name and address)
  • Container stuffing location*
  • Consolidator*
  • Importer of record number / FTZ applicant identification number
  • Consignee number
  • Ship to party (name and address)
  • Country of origin
  • Commodity Harmonized Tariff Schedule of the United States (HTSUS) Number

*Note that container stuffing location and consolidator can be submitted no later than 24 hours before the vessel arrives at a U.S port.

5 information items to be submitted for ISF-5 no later than 24 hours prior to lading

  • Booking party (name/address)
  • Ship to party
  • Commodity HTS-6
  • Foreign port of unlading
  • Place of delivery

The operating carriers also have to submit 2 additional information items as shown below.

2 data elements to be submitted by the carrier no later than 48 hours after departure

  • Vessel stow plan
  • Container Status Messages

All types of ISF must have the lowest bill of lading number to be referred to the AMS system

Step 2. Look for a certified partner and file your ISF

Step 2 of ISF filing: look for the right partner to file ISF

After collecting all the necessary information, it is time to fill out the form and submit the filing!

Filings must be done with the electronic form. Importer or freight forwarders can look for software providers with portals connected to the CBP system to submit importer security filing.

The software will not merely serve as a connection between the importer and the government. It could also serve the following functions.

  • Allowing users to import or manually input the required information
  • Double-checking if the information is incorrect or missing
  • Providing operation and CBP logs and ISF status for tracking purposes

Step 3. Check the status of your filing

Step 3 of ISF filing: check your ISF status online

After submitting your ISF, it is essential to keep track of your ISF status. If the information in your ISF matches that in AMS, CBP will accept your ISF and there will not be any problem. However, if there is any missing or inaccurate information in your ISF, CBP might reject your ISF, resulting in unwanted ramifications, including a monetary penalty of $5,000, detention, inspection, and delay of cargo.

By following our guide, you will be able to successfully submit your ISF without receiving any penalties.

References

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How to File ISF? A Simple Guide to Nail Your Security Filing! How to File ISF? A Simple Guide to Nail Your Security Filing!
The advancement of transportation has gradually torn down international boundaries. Different countries are putting more emphasis on border security, and it is important for importers and exporters to complete the necessary security filing processes.
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