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< What's New Load and Link


Aug 21,2019

What’s New

Imagine this.

Your oversea agent issues a credit note to ask you to collect payments from the consignee. You then create an invoice and send it to the consignee to collect the payment. Sounds quite simple, right? However, the agent then asks you to collect more payments, meaning that there will be more billing items added to the credit note. After adding all the amendments, you believe that everything is set.

But, aren’t you missing something?

Perhaps, you forget to create invoices for those amendments. These small numbers might eventually amount to a gigantic loss for the company if freight forwarders fail to collect those payments due to negligence.

Aside from that, users of freight forwarding software often have to re-enter all the account receivable or payable entries of all house bills of lading into the debit/credit note. At the same time, you wonder if you could have used the time to do something more significant.

Let us relieve your suffering!

In this week’s What’s New, we are introducing an existing feature of ours called “Load and Link”, which can facilitate a better and smarter accounting workflow for you, as shown below.

Load your pre-entered entries that can be edited on both sides

After you record all your account receivable or payable entries in several house bills of lading. In the debit or credit note of master bill of lading, you simply have to click on the “load and link” button to load all your account receivable or payables entries related to your agents. In other words, all the entries under the types of “collect for agent” or “sales for agent” in all house bills of lading will be loaded into the debit/credit notes (usually under the master bill of lading) and these entries will be linked as shown by the”linked” icon. The icon suggests that if you edit the linked entries in one house bill of lading, the corresponding entries in the master bill of lading will also be updated, vice versa. You no longer have to switch between tabs to update entries in both bills. Talking about precious time saved!

 

Forget about something? Let us remind you!

As shown in the video, there are icons, such as “matched” and “no match”, aside from the “linked” icon. The purpose of having these icons is to tell users that the following incidents related to revenue and cost have occurred.

iconThe revenue and cost billing items are matched (Matched)
iconThe cost item is recorded but the revenue one cannot be found (No Match)
iconThe cost is greater than the revenue (No Match)

With this feature, users will no longer miss any items and can enjoy a more efficient and smarter workflow.

 

Improvements

  • Warehouse Receiving / Shipping: Straight B/L form adjustment
  • Warehouse Shipping: Add Master B/L form printing under list page
  • Ocean Import: Add ” Guarantee Letter” option in Arrival Notice form
  • Ocean Export MB/L print: Add unit switch for weight / measurement under container info area
  • Ocean Export: Add Preliminary Claim and Exam Hold Notice forms under HB/L -> Tools